By Adrien Payong and Shaoni Mukherjee
LLMs are most valuable when they’re used with the right approach for solving a problem. At a high level, there are 2 patterns you will gravitate towards: Retrieval-Augmented Generation and the Model Context Protocol. RAG is all about grounding answers in existing documents, knowledge bases, or manuals. MCP, on the other hand, is all about providing a model with the capabilities to retrieve live data or take action through tools, APIs, and workflows.
If your goal is traceable answers from structured knowledge, RAG is the response. If your application requires the latest data or systems interaction, MCP is the logical extension. However, the reality of real-world applications is often hybrid, where you use the two: RAG to give context and justification, MCP to take action, and RAG again to format an explanation back to the user.
This guide provides insights and decision-making guidelines for determining when to use each approach, along with known potential pitfalls. You’ll also see how RAG → MCP → RAG workflows are the backbone for production systems.
We will clarify the meaning of each term before discussing how to choose between them.
In general, RAG should be your default solution in any situation where the information you’re trying to find is already documented or relatively static. You should consider RAG if:
MCP excels when static documents are not enough. You would want to choose an MCP (tool-using) approach if:
Both RAG and MCP have failure modes. Knowing them in advance lets you build a more robust system. Here are some common failure modes to be aware of:
RAG Failure Modes:
MCP Failure Modes:
Awareness of these failure modes would shape the corresponding safeguards. For instance, you need to curate a high-quality knowledge base for RAG, with good retrieval strategies, provide well-defined tool schemas and usage policies for MCP, and set guardrails for actions.
Below are some simple guidelines that can be applied to determine which approach to start with for a given query or feature:
This demo illustrates two modes for answering user questions about how a bookstore operates. On the RAG side, the answer is retrieved from a static “handbook” of policies. On the MCP-style tools side, the answer is returned by calling a live function to fetch inventory status or take an action. In this code, RAG is implemented as a small TF-IDF retriever over some static policy texts. The “MCP-style” tools are simulated by simple Python functions (note that no actual LLM is being used).
"""
Run locally:
python -m pip install --upgrade pip
pip install gradio scikit-learn numpy pandas
python RAG_vs_MCP_Demo_App.py
"""
from __future__ import annotations
import re
import json
from dataclasses import dataclass, asdict
from typing import Any, Callable, Dict, List, Tuple, Optional
import numpy as np
import pandas as pd
from sklearn.feature_extraction.text import TfidfVectorizer
from sklearn.metrics.pairwise import cosine_similarity
import gradio as gr
The RAG component views the policy “handbook” as a small knowledge base. The code saves 4 policy documents (returns, shipping, membership, gift cards) to DOCS. It fits a TfidfVectorizer(stop_words=“english”) on these texts to create a term-document matrix.
TF-IDF (Term Frequency–Inverse Document Frequency) is a numerical statistic that weighs a word based on how important it is to a document within a corpus. The user query is vectorized with the same TF-IDF model, and cosine similarity is computed between the query and document vectors.
# ------------------------------
# 1) Tiny knowledge base (handbook) for RAG
# ------------------------------
DOCS = [
{
"id": "policy_returns",
"title": "Returns & Refunds Policy",
"text": (
"Customers can return most new, unopened items within 30 days of delivery for a full refund. "
"Items must be in their original condition with receipt. Refunds are processed to the original payment method. "
"Defective or damaged items are eligible for free return shipping."
),
},
{
"id": "policy_shipping",
"title": "Shipping Policy",
"text": (
"Standard shipping typically takes 3 to 5 business days. Expedited shipping options are available at checkout. "
"International orders may take 7 to 14 business days depending on destination and customs."
),
},
{
"id": "policy_membership",
"title": "Membership Benefits",
"text": (
"Members earn 2 points per dollar spent, get early access to new releases, and receive a monthly newsletter with curated picks. "
"Points can be redeemed for discounts at checkout."
),
},
{
"id": "policy_giftcards",
"title": "Gift Cards",
"text": (
"Gift cards are available in denominations from $10 to $200 and are redeemable online or in-store. "
"They do not expire and cannot be redeemed for cash except where required by law."
),
},
]
# Fit a very small TF‑IDF retriever at startup
VECTORIZER = TfidfVectorizer(stop_words="english")
KB_TEXTS = [d["text"] for d in DOCS]
KB_MATRIX = VECTORIZER.fit_transform(KB_TEXTS)
def rag_retrieve(query: str, k: int = 3) -> List[Dict[str, Any]]:
"""Return top-k documents as {id,title,text,score}."""
if not query.strip():
return []
q_vec = VECTORIZER.transform([query])
sims = cosine_similarity(q_vec, KB_MATRIX)[0]
idxs = np.argsort(-sims)[:k]
results = []
for i in idxs:
results.append({
"id": DOCS[i]["id"],
"title": DOCS[i]["title"],
"text": DOCS[i]["text"],
"score": float(sims[i]),
})
return results
def rag_answer(query: str, k: int = 3) -> Tuple[str, List[Dict[str, Any]]]:
"""Simple, template-y answer based on top-k docs."""
hits = rag_retrieve(query, k=k)
if not hits:
return ("I couldn't find anything relevant in the handbook.", [])
# Compose a short grounded answer using snippets
bullets = []
for h in hits:
# Take the first sentence as a snippet
first_sentence = h["text"].split(".")[0].strip()
if first_sentence:
bullets.append(f"- **{h['title']}**: {first_sentence}.")
answer = (
"**Handbook says:**\n" + "\n".join(bullets) +
"\n\n(Answer generated from retrieved policy snippets; no LLM used.)"
)
return answer, hits
The RAG retrieval works as follows:
This is a toy substitute for a more complete RAG pipeline that would use neural embeddings. After identifying the top policy hits, rag_answer() is used to compose a short answer. For each hit, it extracts the first sentence of the policy text and formats it as a bullet point with the policy title.
The “MCP” part of the demo code represents how an assistant would call functions to manipulate real-time inventory data.
# ------------------------------
# 2) MCP-style tool registry + client executor
# ------------------------------
@dataclass
class ToolParam:
name: str
type: str # e.g., "string", "number", "integer"
description: str
required: bool = True
@dataclass
class ToolSpec:
name: str
description: str
params: List[ToolParam]
@dataclass
class ToolCall:
tool_name: str
args: Dict[str, Any]
@dataclass
class ToolResult:
tool_name: str
args: Dict[str, Any]
result: Any
ok: bool
error: Optional[str] = None
# In-memory "live" inventory
INVENTORY: Dict[str, Dict[str, Any]] = {
"Dune": {"stock": 7, "price": 19.99},
"Clean Code": {"stock": 2, "price": 25.99},
"The Pragmatic Programmer": {"stock": 5, "price": 31.50},
"Deep Learning": {"stock": 1, "price": 64.00},
}
# Define actual tool functions
def tool_get_inventory(title: str) -> Dict[str, Any]:
rec = INVENTORY.get(title)
if not rec:
return {"title": title, "found": False, "message": f"'{title}' not in inventory."}
return {"title": title, "found": True, **rec}
def tool_set_price(title: str, new_price: float) -> Dict[str, Any]:
rec = INVENTORY.get(title)
if not rec:
return {"title": title, "updated": False, "message": f"'{title}' not in inventory."}
rec["price"] = float(new_price)
return {"title": title, "updated": True, **rec}
def tool_place_order(title: str, quantity: int) -> Dict[str, Any]:
rec = INVENTORY.get(title)
if not rec:
return {"title": title, "ordered": False, "message": f"'{title}' not in inventory."}
if quantity <= 0:
return {"title": title, "ordered": False, "message": "Quantity must be positive."}
rec["stock"] += int(quantity)
return {"title": title, "ordered": True, "added": int(quantity), **rec}
# Registry of specs (like MCP manifests)
TOOL_SPECS: Dict[str, ToolSpec] = {
"get_inventory": ToolSpec(
name="get_inventory",
description="Get stock and price for a given book title.",
params=[
ToolParam("title", "string", "Exact book title"),
],
),
"set_price": ToolSpec(
name="set_price",
description="Update the price for a book title.",
params=[
ToolParam("title", "string", "Exact book title"),
ToolParam("new_price", "number", "New price in dollars"),
],
),
"place_order": ToolSpec(
name="place_order",
description="Increase stock by ordering more copies.",
params=[
ToolParam("title", "string", "Exact book title"),
ToolParam("quantity", "integer", "How many copies to add"),
],
),
}
# Mapping tool names to callables
TOOL_IMPLS: Dict[str, Callable[..., Any]] = {
"get_inventory": tool_get_inventory,
"set_price": tool_set_price,
"place_order": tool_place_order,
}
def validate_and_call(call: ToolCall) -> ToolResult:
spec = TOOL_SPECS.get(call.tool_name)
if not spec:
return ToolResult(tool_name=call.tool_name, args=call.args, result=None, ok=False, error="Unknown tool")
# minimal validation
for p in spec.params:
if p.required and p.name not in call.args:
return ToolResult(tool_name=call.tool_name, args=call.args, result=None, ok=False, error=f"Missing param: {p.name}")
try:
fn = TOOL_IMPLS[call.tool_name]
result = fn(**call.args)
return ToolResult(tool_name=call.tool_name, args=call.args, result=result, ok=True)
except Exception as e:
return ToolResult(tool_name=call.tool_name, args=call.args, result=None, ok=False, error=str(e))
The code itself defines an in-memory list of books, with each book having an associated stock count and price. It also defines 3 tool functions for inspecting/updating that inventory:
These are all registered in a simple in-memory tool registry. The ToolSpec for each tool contains its name, description, and parameter schema (name, type, description). This is similar to how MCP or function-calling frameworks would define tools with structured input schemas. A real LLM API would similarly expose these tools with JSON schemas for their title and price parameters.
MCP “standardizes how tools are defined, hosted, and exposed to LLMs” and makes it easy for a model to discover and use. Our Python code leverages simple dataclasses (ToolParam, ToolSpec, etc) to capture those schemas.
A function validate_and_call() takes a proposed ToolCall (tool name + args) and calls the Python function it represents, returning a ToolResult (output or error). This is analogous to a backend receiving the model’s function-call request and running that API call in a deployed LLM system.
The app can launch in either Auto, RAG only, or Tools only mode. When using Auto mode, the app uses basic heuristics to determine how to route each query.
This reflects the general idea that RAG is for static knowledge lookup while function calls are for dynamic data or actions.
# ------------------------------
# 3) Simple planner/router: choose RAG vs Tools (MCP-style) vs Both
# ------------------------------
TOOL_KEYWORDS = {
"get_inventory": ["in stock", "stock", "available", "availability", "have", "inventory"],
"set_price": ["change price", "set price", "update price", "price to", "discount", "mark down"],
"place_order": ["order", "restock", "add", "increase stock"],
}
BOOK_TITLE_PATTERN = r"'([^']+)'|\"([^\"]+)\"" # capture 'Title' or "Title"
def extract_titles(text: str) -> List[str]:
titles = []
for m in re.finditer(BOOK_TITLE_PATTERN, text):
titles.append(m.group(1) or m.group(2))
return titles
def decide_tools(query: str) -> Optional[ToolCall]:
q = query.lower()
titles = extract_titles(query)
# get_inventory
if any(kw in q for kw in TOOL_KEYWORDS["get_inventory"]):
if titles:
return ToolCall(tool_name="get_inventory", args={"title": titles[0]})
# set_price (look for a number)
if any(kw in q for kw in TOOL_KEYWORDS["set_price"]):
price_match = re.search(r"(\d+\.?\d*)", q)
if titles and price_match:
return ToolCall(tool_name="set_price", args={"title": titles[0], "new_price": float(price_match.group(1))})
# place_order (look for an integer quantity)
if any(kw in q for kw in TOOL_KEYWORDS["place_order"]):
qty_match = re.search(r"(\d+)", q)
if titles and qty_match:
return ToolCall(tool_name="place_order", args={"title": titles[0], "quantity": int(qty_match.group(1))})
return None
def route_query(query: str, mode: str = "Auto") -> str:
if mode == "RAG only":
return "rag"
if mode == "Tools only":
return "tools"
# Auto: detect whether we need tools, rag, or both
# If a single sentence includes both a policy question + inventory check, we'll call it "both".
needs_tool = decide_tools(query) is not None
needs_rag = any(ch in query.lower() for ch in ["policy", "return", "refund", "shipping", "membership", "gift card", "gift cards", "benefits"])
if needs_tool and needs_rag:
return "both"
if needs_tool:
return "tools"
return "rag"
In this example demo,
The handle_query(q, mode, show_trace) function below performs the above routing and produces the final answer.
# ------------------------------
# 4) Orchestrator: build a human-friendly answer + trace
# ------------------------------
def handle_query(query: str, mode: str = "Auto", show_trace: bool = True) -> Tuple[str, str, pd.DataFrame]:
route = route_query(query, mode=mode)
tool_trace: List[Dict[str, Any]] = []
rag_hits: List[Dict[str, Any]] = []
parts: List[str] = []
if route in ("rag", "both"):
rag_ans, rag_hits = rag_answer(query)
parts.append(rag_ans)
if route in ("tools", "both"):
call = decide_tools(query)
if call:
res = validate_and_call(call)
tool_trace.append(asdict(call))
tool_trace[-1]["result"] = res.result
tool_trace[-1]["ok"] = res.ok
if res.error:
tool_trace[-1]["error"] = res.error
# Compose a user-friendly tool result string
if res.ok and isinstance(res.result, dict):
if call.tool_name == "get_inventory":
if res.result.get("found"):
parts.append(
f"**Inventory:** '{res.result['title']}' -- stock: {res.result['stock']}, price: ${res.result['price']:.2f}"
)
else:
parts.append(f"**Inventory:** {res.result.get('message','Not found')}" )
elif call.tool_name == "set_price":
if res.result.get("updated"):
parts.append(
f"**Price updated:** '{res.result['title']}' is now ${res.result['price']:.2f}"
)
else:
parts.append(f"**Set price failed:** {res.result.get('message','Error')}" )
elif call.tool_name == "place_order":
if res.result.get("ordered"):
parts.append(
f"**Order placed:** Added {res.result['added']} copies of '{res.result['title']}'. New stock: {res.result['stock']}"
)
else:
parts.append(f"**Order failed:** {res.result.get('message','Error')}" )
else:
parts.append("Tool call failed.")
else:
parts.append("No suitable tool call inferred from your request.")
# Prepare trace artifacts
trace = {
"route": route,
"tool_calls": tool_trace,
"retrieved_docs": rag_hits,
}
# DataFrame for retrieved docs (for a quick visual)
df = pd.DataFrame([
{
"id": h["id"],
"title": h["title"],
"score": round(h["score"], 3),
"snippet": h["text"][:140] + ("..." if len(h["text"])>140 else ""),
}
for h in rag_hits
])
answer_md = "\n\n".join(parts) if parts else "(No answer composed.)"
trace_json = json.dumps(trace, indent=2)
return answer_md, trace_json, df
It does roughly the following:
In Gradio, the UI (gr.Blocks) includes a title and instructions, a textbox for the user’s request, a dropdown to select the mode (Auto, RAG only, Tools only), and a “Run” button. Below the inputs, it displays the Answer (Markdown), the Trace (JSON), and a table of retrieved docs.
With Gradio managing the web server and rendering, the code is focused on the logic. When the user clicks “Run”, it invokes the handle_query() function with the inputs. The interface then displays the composed answer and the underlying trace. Running the script will start a local web page where one can type queries and see the live results.
# ------------------------------
# 5) Gradio UI
# ------------------------------
with gr.Blocks(title="RAG vs MCP Demo: Bookstore Ops Assistant") as demo:
gr.Markdown(
"# RAG vs MCP Demo: Bookstore Ops Assistant\n"
"Use this sandbox to feel the difference between RAG (lookup from a handbook) and MCP-style tools (act on live data).\n\n"
"**Tips**: Put book titles in quotes, e.g., 'Dune' or \"Clean Code\"."
)
with gr.Row():
query = gr.Textbox(label="Your request", placeholder="e.g., Do we have 'Dune' in stock? Or: What is our returns policy?", lines=2)
with gr.Row():
mode = gr.Dropdown(["Auto", "RAG only", "Tools only"], value="Auto", label="Routing mode")
show_trace = gr.Checkbox(True, label="Show trace")
submit = gr.Button("Run", variant="primary")
answer = gr.Markdown(label="Answer")
trace = gr.JSON(label="Trace (route, tool calls, retrieved docs)")
table = gr.Dataframe(headers=["id", "title", "score", "snippet"], label="Retrieved docs (RAG)")
def _run(q, m, t):
ans, tr, df = handle_query(q or "", mode=m or "Auto", show_trace=bool(t))
return ans, json.loads(tr), df
submit.click(_run, inputs=[query, mode, show_trace], outputs=[answer, trace, table])
if __name__ == "__main__":
demo.launch()
Output:
You can try the following queries:
These examples will illustrate RAG with static FAQ-style information and tools operating on live data. In practice, many modern AI systems are hybrid. For example, a customer support chatbot could pull an account’s data through API calls, and also reference product documentation stored in a knowledge base.
1. When should I use RAG instead of MCP?
Answer questions for which the answer already exists in a documented knowledge base, whether in the form of policies, specs, manuals, or FAQs. The RAG approach is best for questions that need fact-based responses or when real-time updates aren’t critical.
2. When is MCP the better choice?
Choose MCP if you need to use or work with live data. You can also choose it if the query relies on APIs, databases, or if the model must execute an action (create a ticket, send an email, etc. ).
3. What are the main risks of each approach?
4. Can I combine RAG and MCP in a single workflow?
Yes. In fact, many real cases will need both. For example, the assistant might first fetch the warranty policy via RAG, then place the order for a replacement device with MCP, and finally confirm the action by citing the relevant policy. The “RAG → MCP → RAG” flow is very common in production systems.
5. How do I decide quickly between RAG and MCP for a new query?
A simple rule:
Think of RAG as how you read what you know, and MCP as how you do things (and access live data). In practice, you probably start with RAG when answers are already in the docs and citations are required. Reach for MCP when a task involves APIs, databases, or a workflow of any kind. Once both are well-architected, combine them to create end-to-end flows (RAG → MCP → RAG) that both justify decisions and take action.
If you actually want an out-of-the-box MCP server to manage your infrastructure, DigitalOcean ships an open-source MCP server that interfaces with MCP-compatible clients (Claude Desktop/Code, Cursor, etc.). You supply a DO API token, register the server, and then natural-language prompts such as “deploy this repo to App Platform” or “show logs for service X” can be transformed into API calls. It’s a nice way to hook up the “action” half of your stack without writing your own glue code.
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I am a skilled AI consultant and technical writer with over four years of experience. I have a master’s degree in AI and have written innovative articles that provide developers and researchers with actionable insights. As a thought leader, I specialize in simplifying complex AI concepts through practical content, positioning myself as a trusted voice in the tech community.
With a strong background in data science and over six years of experience, I am passionate about creating in-depth content on technologies. Currently focused on AI, machine learning, and GPU computing, working on topics ranging from deep learning frameworks to optimizing GPU-based workloads.
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